Business Expense Tracker
Free expense tracker — log and categorize business expenses with dates and notes. Export expense report as CSV for accounting. No account or server needed.
Disclaimer: This tool provides estimates for informational purposes only and does not constitute financial, tax, or legal advice. Results may vary based on your specific circumstances. Always consult a qualified professional before making financial decisions.
The Expense Tracker helps you log business expenses as they happen and export a clean report at the end of the month or quarter, without opening a full accounting application just to record a $12 parking receipt. Add an expense with a date, category, amount, currency, and description, and it appears in the running total immediately — the whole entry takes under ten seconds.
Common deductible expense categories for freelancers and small businesses include: home office costs (a percentage of rent and utilities), software subscriptions, professional services (accounting, legal), business travel and mileage, client meals and entertainment (subject to local deduction limits), equipment and supplies, marketing and advertising, professional development, and business insurance. Tag each expense with the category that matches your tax jurisdiction's deduction rules so the year-end export is already organized the way your accountant needs it.
You can filter by date range or category to spot spending patterns — noticing, for example, that software subscription costs crept up over the year, or that travel spend concentrated in two particular months. When you're ready to reconcile, export everything to CSV. That file opens cleanly in Excel or Google Sheets and can be imported into accounting software like QuickBooks or Xero, or attached directly to an email to your bookkeeper — most accounting platforms accept a CSV with date, category, amount, and description columns as a starting import format.
Who uses this: freelancers and sole proprietors tracking deductible expenses for their annual tax return, small agencies keeping a lightweight expense log without paying for a seat-based accounting tool, and anyone who wants a five-second way to capture a receipt before the paper (or the memory of the purchase) is gone. It is intentionally not a replacement for double-entry accounting software — there's no invoicing, no bank feed sync, no profit-and-loss statement — it is a fast capture-and-export layer that feeds into whatever accounting system you already use.
Entries are saved to your browser's local storage, so they persist between visits on the same device without an account or login. Because nothing is sent to a server, export your expenses to CSV periodically as a backup — clearing your browser data or switching devices will not carry local storage entries with it. If you also invoice clients, the Invoice Maker tool on this site can help you keep reimbursable client expenses separate from your own overhead.
Frequently Asked Questions
- Can I categorize expenses and see totals by category?
Yes. Each expense has a category field, and the dashboard shows totals broken down by category so you can see where the money goes.
- What happens to my data if I clear my browser?
Expense data is stored in local storage. Clearing browser data will delete it. Export your expenses to CSV regularly as a backup.
- Can I track expenses in multiple currencies?
You can log each expense in its own currency, but the totals are shown per currency rather than converted to a single base currency. Currency conversion is not built in.
- Is there a free business expense tracker online?
Yes, with no cap on how many expenses you log or how far back your history runs. It is built to be lighter than a full accounting app: log an expense in a few seconds, then export a CSV at tax time that imports cleanly into QuickBooks, Xero, or a spreadsheet.
- Can I use this as a freelance expense tracker for tax deductions?
Yes. Log all deductible business expenses throughout the year with dates and categories. Export to CSV at tax time to give your accountant a clean expense report or to populate your tax return.