Letter of Employment Generator
Letter of employment generator — build a formal employment letter on company letterhead with salary and role details. Export as PDF for HR or visa submissions.
Disclaimer: This tool generates document templates for reference purposes only and does not constitute legal advice. Consult a qualified lawyer before using any generated document in a formal legal context.
This Letter of Employment Generator creates a formal, letterhead-style employment confirmation directed to the employee — different from an employment verification letter, which is addressed to a third party like a bank. This letter confirms the employee's position, salary, start date, and employment terms in writing. It is typically issued when a new hire joins, when an employee requests confirmation of their role and pay, or when someone needs a formal record of their employment terms for a loan, visa, or rental application.
Fill in your company name and address, the employee's name, their job title, salary (monthly or annual), start date, employment type (full-time, part-time, permanent, or fixed-term), and any probation period details. Add additional terms — notice period, reporting structure, place of work — in the free-text field. The tool formats everything into a clean PDF on company letterhead with the date and a signature block.
This letter is suitable for small businesses issuing their first employment offer, companies that do not have a standardized HR template, and contractors or consultants who need to confirm working arrangements in writing. The output looks professional and includes all the standard fields that a bank, landlord, or visa officer typically expects to see.
Your data stays in your browser — nothing is transmitted to a server. Generate the letter, download the PDF, print and sign it, or add a digital signature using the Digital Signature tool on this site before sending.
Note: this tool generates a template letter. For binding employment contracts with full legal clauses, jurisdiction-specific terms, intellectual property assignments, or non-compete provisions, use the Contract / SOW Generator or consult an employment lawyer.
Frequently Asked Questions
- What is the difference between this and the Employment Verification Letter?
The verification letter is for confirming existing employment to a third party like a bank. This letter is directed to the employee themselves to confirm their job offer or terms of employment.
- Can I include a probation period clause?
Yes. There is a field for probation period details. Just enter the duration and any relevant conditions, and it will be included in the letter body.
- Is this the same as an offer letter?
It can function as an informal offer letter. For a binding employment contract with full legal terms, use the Contract / SOW Generator or consult a local employment lawyer.
- Is there a free letter of employment generator online?
Yes, with no limit on how many letters you generate. Since this one is addressed to the employee rather than a third party, it is a separate tool from the Employment Verification Letter Generator — use whichever matches who the letter is actually for. Fill in company, role, salary, and start date, and export a letterhead-style PDF.
- What is a letter of employment used for?
A letter of employment is given to employees to confirm their position, salary, and start date. It is used when opening a bank account, applying for a loan or mortgage, renting a property, applying for a visa, or any situation where an employee needs to prove their employment terms in writing.