About Business Expense Tracker
The Expense Tracker helps you log business expenses as they happen and export a clean report at the end of the month or quarter, without opening a full accounting application just to record a $12 parking receipt. Add an expense with a date, category, amount, currency, and description, and it appears in the running total immediately - the whole entry takes under ten seconds.
Common deductible expense categories for freelancers and small businesses include: home office costs (a percentage of rent and utilities), software subscriptions, professional services (accounting, legal), business travel and mileage, client meals and entertainment (subject to local deduction limits), equipment and supplies, marketing and advertising, professional development, and business insurance. Tag each expense with the category that matches your tax jurisdiction's deduction rules so the year-end export is already organized the way your accountant needs it.
You can filter by date range or category to spot spending patterns - noticing, for example, that software subscription costs crept up over the year, or that travel spend concentrated in two particular months. When you're ready to reconcile, export everything to CSV. That file opens cleanly in Excel or Google Sheets and can be imported into accounting software like QuickBooks or Xero, or attached directly to an email to your bookkeeper - most accounting platforms accept a CSV with date, category, amount, and description columns as a starting import format.
Who uses this: freelancers and sole proprietors tracking deductible expenses for their annual tax return, small agencies keeping a lightweight expense log without paying for a seat-based accounting tool, and anyone who wants a five-second way to capture a receipt before the paper (or the memory of the purchase) is gone. It is intentionally not a replacement for double-entry accounting software - there's no invoicing, no bank feed sync, no profit-and-loss statement - it is a fast capture-and-export layer that feeds into whatever accounting system you already use.
Entries are saved to your browser's local storage, so they persist between visits on the same device without an account or login. Because nothing is sent to a server, export your expenses to CSV periodically as a backup - clearing your browser data or switching devices will not carry local storage entries with it. If you also invoice clients, the Invoice Generator tool on this site can help you keep reimbursable client expenses separate from your own overhead.